University System Reviewing P-Card Usage

Date: Oct. 31, 2007
To: University System of Georgia employees
From: Erroll B. Davis Jr., Chancellor
Subject: Purchasing card audits

As you are aware from the extensive media coverage, a state audit of the widely used Purchasing Card, or P-card program, has uncovered improper or, in some cases, fraudulent use of these cards by state employees.

The University System audit office is currently conducting its own, even more comprehensive, review of all P-card transactions for the current year.

Our goal is to take appropriate action where instances of fraud have been clearly established, and, on a larger scale, ensure we have in place the policies, procedures, and oversight necessary to manage this important program. Ultimately we must ensure the right leadership culture in the System that understands and consistently applies effective risk management.

On Oct. 22, a House subcommittee held hearings on this issue, inviting various state agencies to present and respond to questions. The System’s Chief Auditor, Ron Stark, and I participated in those hearings, which have received the majority of the news coverage.

In order for you to have an accurate sense of exactly what was said on this important topic, consider testimony both by myself and Mr. Stark.

If you have any comments, questions, or thoughts, feel free to drop a note to either myself at chancellor@usg.edu or Mr. Stark at Ron.Stark@usg.edu.